We are currently seeking to fill three positions at The Music Hall, that of an Institutional Giving Manager & Corporate Liaison, an Executive Assistant, and a Front of House Supervisor.
INSTITUTIONAL GIVING MANAGER & CORPORATE LIAISON
The Music Hall, a dynamic performing arts center with two venues in downtown Portsmouth, NH, is seeking a highly skilled Institutional Giving Manager & Corporate Liaison to join its five-person Development team. Reporting directly to the Deputy Director of Development, this position is responsible for developing and managing a robust grants program and actively participating in the growth of the organization’s corporate partnership program. Successful candidates will have proven experience in grant research and development and relationship building, strong organizational and time management skills, and a keen attention to detail.
Institutional Giving (50%)
Play a key role in further developing the organization’s overall grants program, which will include but is not limited to:
- Researching and identifying a range of corporate, foundation, and government grant funding opportunities
- Building and maintaining relationships with local and regional institutional funders
- Collaborating with staff across the organization to identify new fundable opportunities and producing material for institutional solicitations
- Developing inquiry letters, concept papers, funding proposals, progress and financial reports for institutional donors
- Overseeing, in collaboration with the Deputy Director of Development, the grants budget, which includes developing annual budget goals and tracking progress throughout the year
Corporate Membership (25%)
In collaboration with the Deputy Director of Development, assist in the development, implementation, and management of the organization’s new Corporate Membership Program, which will include:
- Developing corporate membership collateral
- Identifying, cultivating, and soliciting new corporate members
- Stewarding corporate members and ensuring the fulfillment member benefits
- Securing renewed support and developing plans for strategic upgrades annually
Additional Duties (25%)
- Track and prepare invoices for corporate sponsors
- Process payments and prepare acknowledgements for institutional donors
- Assist in the fulfilment of corporate sponsor benefits, which includes but is not limited to:
- Reviewing sponsor credits on all print and electronic marketing material
- Working with members of the Box Office on issuing sponsor tickets
- Managing the collection and inclusion of sponsor ads for The Music Hall’s playbills and special event guidebooks
- Preparing stewardship materials such as sponsor fulfillment packages
- Assist with special projects as needed
- Bachelor’s degree and at least 3 years of fundraising experience, with an emphasis on Institutional Giving desired
- Demonstrated success in grant proposal development and knowledge of methods for researching and obtaining information about granting institutions and opportunities
- Demonstrated ability to take primary responsibility for diverse number of projects and to complete them in a timely manner
- Self-directed including the ability to manage multiple projects and relationships simultaneously
- Well-developed relationship building and maintenance skills as well interpersonal skills to interface with different funding institutions, corporate partners and colleagues
- Excellent communication skills, both written and verbal
How to Apply:
Full-Time/Salaried – Portsmouth, NH
About This Job:
The Music Hall, a dynamic performing arts center located in downtown Portsmouth, NH, is seeking a skilled Executive Assistant to fill a multifaceted position that supports the Executive Director, Board of Trustees, and Director of Institutional Advancement. The key objectives for this position are to provide exceptional assistance to the Executive Director through a range of daily activities, from scheduling and calendar maintenance, to meeting preparation, with a constant eye to anticipating needs; on behalf of the Executive Director, provide high quality communications to the Board on a regular basis; and assume ownership of a number of administrative tasks for the Development team. This position reports directly to the Executive Director (60%) and the Director of Institutional Advancement (40%).
The successful candidate will understand that helping the Executive Director achieve maximum effectiveness is critical to the success of the organization. Whether it is managing a busy schedule and travel plans, preparing presentations, planning, organizing, and facilitating the execution of meetings or social gatherings, this role must have exceptional attention to detail and a can do attitude. In addition, this position serves as the central administrative contact to The Music Hall Board of Trustees and a number of committees supporting them. The board meets every two months and the various board committees meet monthly. The Executive Assistant manages the scheduling and logistics of these meetings, as well as the development and distribution of board and committee minutes.
Within the Development team, this position manages the Director of Institutional Advancement’s calendar, as well as other administrative tasks such as preparing and mailing membership packages, overseeing the calendar for all Music Hall curtain speeches, gathering content on a monthly basis for Development’s contributions to the organization’s monthly magazine, and assisting on special projects as needed.
This is an excellent opportunity to be involved with an anchor arts organization that has never been more vital to a community. The Music Hall is recognized as a significant arts and cultural institution in Northern New England. The culture of the theater is demanding, fun, and committed to quality at every level.
Target hiring date is March 15, 2016.
- Strong computer skills, Word, Excel, PowerPoint, Google Docs
- Excellent written and verbal communications
- Experience in not-for-profit organizations and volunteer boards
- Passion for arts, culture and community
- Excellent manners and social demeanor
- Administrative and planning experience
- Good attention to detail
- Strong logistics and “fix it” skills
- Experience with development and donors preferred
- Bachelor’s degree
- Sense of humor- upbeat personality
- Ability to stay calm and project confidence in many different kinds of situations: social, theater, and interacting with lots of different people
- Quick study, works with minimal direction
- Ability to adjust priorities
- Desire to make the organization and the leadership shine
- Enjoys team atmosphere, collaborative attitude
- Ability to handle confidential information
Reports to: Executive Director & Director of Institutional Advancement
Subordinate staff: N/A
External contacts: Music Hall Board of Trustees and Board Committees
Full benefits and vacation package, competitive salary (not to mention, all the popcorn and coffee that you can consume, and the chance to see great performances and movies).
How to Apply:
The Music Hall is an equal opportunity employer.
FRONT OF HOUSE SUPERVISOR
Part-Time, hourly – Portsmouth, NH
The Music Hall is seeking an individual with great customer service abilities and a passion for the arts, to fulfill a part-time Front of House (FOH) Supervisor position. The Music Hall, a performing arts center, features curated entertainment from around the world in two theaters in its downtown campus - one, a landmark 900 seat 1878 Victorian theater, the other, the intimate 124 seat Music Hall Loft. Signature series bring top authors and artists to both stages while independent films fill both screens. In addition to direct interaction with patrons, donors, and volunteers, you will work with fellow supervisors in all aspects of the FOH operation.
The Front of House Supervisor or “House Manager” (HM) is responsible for the successful operation of films and live performances on both stages.
- Arrives before the show to prepare the theater for the event
- Checks in volunteers and assigning duties
- Opens concessions
- Briefs bartenders on the number of attendees, duration of the show, and making sure they are ready for open
- Communicates with production and the box office to ensure that the lobby or theater doors are able to open on-time and that the show will begin when scheduled
- Assessespatron issues and able to find equitable solutions or provide details on how the patron can come to a solution
- Responsible for proper cash handling procedures with regards to counting in cash banks, volunteers using the registers, properly ringing in items
- Works with artist’s or their representatives to collect and properly enter any merchandise sales
The Front of House Supervisor will also be responsible for other duties as assigned
- Available to work 3-4 Night & Weekend shifts a week
- Flexibility for day shifts 2-3 times per month
- Strong customer service background in hospitality or retail
- Ability to work under pressure and balance multiple requirements at once
- Professional communication and leadership with volunteers and staff
- Working knowledge of microsoft or google products & e-mail correspondence
- Be at ease with spreadsheets, word processing, and presentations
- Work well in a team
- Be able to work under pressure
- Previous Theatre/ Front of House experience
- Bartending Experience
- Familiarity with Digital Dining or other POS Systems
- A.S./B.S. in Hospitality
Reports to: Senior Front of House Manager
Subordinate staff: bartenders, interns, volunteers
Other internal contacts: Marketing, Development, Box Office, Programming, and other Operations staff; Board of Trustees
External contacts: members of The Music Hall, and the general public
This hourly position starts at $12.00 based on experience.
How to Apply: